Workspace Roles
Every member of a shared workspace has exactly one role. The role decides what they can read, what they can edit, what they can comment on, and whether they can manage the workspace itself.
The ladder
| Role | Read content | Edit content | Comment | Manage members | Counts as a seat |
|---|---|---|---|---|---|
| Owner | Yes | Yes | Yes | Yes | Yes |
| Admin | Yes | Yes | Yes | Yes | Yes |
| Editor | Yes | Yes | Yes | No | Yes |
| Commenter | Yes | No | Yes | No | Yes |
| Viewer | Yes | No | No | No | No |
Only the owner can transfer ownership or trash the workspace.
There is exactly one owner per workspace. Ownership can be transferred. See Members and Invites.
Picking the right role
- Co-author? Editor.
- Professional editor who should propose wording, not change it? Share a guest link set to Can suggest edits. Or make them a Commenter so they can leave notes.
- Beta reader giving feedback? Commenter.
- Sensitivity reader, agent, or rights holder who only needs to read? Viewer (doesn't use a seat).
- Operations manager you trust to add and remove people? Admin.
Suggest mode
Commenters and viewers never write into your manuscript. Suggested wording reaches you through a guest link set to Can suggest edits, which is created on the web. Suggestions show up beside the chapter in the Reader on the web, with Accept and Reject on each one. Only editors and above can accept or reject. Accepting marks the suggestion as taken. You then make the change yourself in Write.
Changing someone's role
The workspace owner or any admin can change a member's role at any time from Workspace settings > Members on the web. The new role applies right away.